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Scanning Overview
Scanning tax documents saves time and paper compared to manual copying, but the key question is when to scan – before or after preparation. Scanning on the front-end enables full automation and a seamless paperless workflow, while back-end scanning primarily supports electronic archiving only.
Scanning Requirements
- Use any scanner*
- Set the scanning resoluition to 300 dpi
- Scan in Black & White, not Color or Grayscale
- Scan the original source documents when possible
- Do not put password protection on the finished file
- Save or print the finished scan as a PDF file
GruntWorx Recommended Scanners
Choosing the right scanner can be challenging, especially when balancing quality and productivity. To help you decide, we’ve compiled our top scanner recommendations – ranging from 30 pages per minute and up – so you can easily find the model that best fits your firm’s needs. And as an added bonus, we have partnered with Ricoh to bring you ScanSnap and Ricoh Document Scanners at a discounted price!
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Model # |
Min/Max Document Size |
Transport Speed (Mono) |
Auto Document Feed |
Daily Duty Cycle |
|---|---|---|---|---|
| Ricoh ScanSnap ix-1300 |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.0″ Long: 118.1″ |
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| Ricoh SP-1130Ne* |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.9″ Long: 120.0″ |
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| Ricoh ScanSnap ix-2500 |
Max: 8.5″ x 14.17″ Min: 2.0″ x 2.0″ Long: 118.1″ |
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| Ricoh fi-8040* |
Max: 8.5″ x 14″ Min: 2.0″ x 2.0″ Long: 220.0″ |
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| Ricoh fi-8170* |
Max: 8.5″ x 14.17″ Min: 1.9″ x 2.0″ Long: 240.0″ |
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| Ricoh fi-7600* |
Max: 12.0″ x 17.0″ Min: 2.0″ x 2.7″ Long: 220.0″ |
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* Denotes TWAIN compliant scanner.
Scanner Deals!
GruntWorx Resources
Scanning & Scanners
Learn more about scanning your documents for GruntWorx and get discounts on our recommended scanners.
Learn More!Frequently Asked Questions
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Discover how GruntWorx has significantly enhanced the efficiency and accuracy of tax preparation.
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Learn More!Everything you need to move faster with confidence.
Built for busy tax seasons when quality, speed and flexibility matter most.
