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Scanning Overview
Scanning tax documents saves time and paper compared to manual copying, but the key question is when to scan – before or after preparation. Scanning on the front-end enables full automation and a seamless paperless workflow, while back-end scanning primarily supports electronic archiving only.
Scanning Requirements
- Use any scanner*
- Set the scanning resoluition to 300 dpi
- Scan in Black & White, not Color or Grayscale
- Scan the original source documents when possible
- Do not put password protection on the finished file
- Save or print the finished scan as a PDF file
GruntWorx Recommended Scanners
Choosing the right scanner can be challenging, especially when balancing quality and productivity. To help you decide, we’ve compiled a list of scanners – ranging from 15 pages per minute for portable scanners to 25 pages per minute and up for office scanners – so you can easily find the model that best fits your firm’s needs. And as an added bonus, we have partnered with Ricoh and Canon to bring you a discounted price on select scanners and devices!
For Ricoh, select the device you are interested in to see more information and the current discounted pricing on that device.
For Canon, select the device you are interested in and use the code CANONGRUNTWX25 to receive an additional 25% off of the currently displayed selling price. The Canon scanners listed are capable of scanning both sides of a document (duplex) with the same ppm transport speed as single-sided.
|
Manufacturer |
Model |
Min/Max Document Size |
Transport Speed (Mono) |
Auto Document Feed |
Daily Duty Cycle |
|---|---|---|---|---|---|
| Canon | imageFORMULA P-215II Mobile Document Scanner* |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.8″ |
15 ppm | 20 sheet | 500 pages |
| Canon | imageFORMULA DR-C225 II Office Document Scanner* |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.12″ |
25 ppm | 45 sheet | 1,500 pages |
| Ricoh | ScanSnap ix-1300 (white) |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.0″ |
30 ppm | 20 sheet | 6,000 pages |
| Ricoh | SP-1130Ne Document Scanner* |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.9″ |
30 ppm | 50 sheet | 4,500 pages |
| Canon | imageFORMULA RS40 Photo and Document Scanner* |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.1″ |
40 ppm | 60 sheet | 4,000 pages |
| Canon | imageFORMULA DR-M140II Office Document Scanner* |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.126″ |
40 ppm | 80 sheet | 6,000 pages |
| Canon | imageFORMULA DR-C340 Office Document Scanner* |
Max: 8.5″ x 14.0″ Min: 2.0″ x 2.1″ |
40 ppm | 100 sheet | 7,000 pages |
| Ricoh |
ScanSnap ix-2500 (white) ScanSnap ix-2500 (black) |
Max: 8.5″ x 14.17″ Min: 2.0″ x 2.0″ |
45 ppm | 100 sheet | 7,000 pages |
| Canon | imageFORMULA DR-M260 Office Document Scanner* |
Max: 8.5″ x 14.02″ Min: 1.97″ x 2.13″ |
60 ppm | 90 sheet | 7,500 pages |
| Ricoh | fi-8170 Document Scanner* |
Max: 8.5″ x 14.17″ Min: 1.9″ x 2.0″ |
70 ppm | 100 sheet | 10,000 pages |
| Ricoh | fi-7600 Document Scanner (High Volume)* |
Max: 12.0″ x 17.0″ Min: 2.0″ x 2.7″ |
100 ppm | 200 sheet | 44,000 pages |
| Canon | imageCLASS MF465dw II - All in One, Wireless, Duplex Laser Printer* | 8.5″ x 11.0″ | --- | 50 sheet | --- |
| Canon | imageCLASS D1650 - All in One, Wireless, Mobile Ready, Duplex Laser Printer* |
Max: 8.5″ x 14.0″ Min: 3.0″ x 5.0″ |
--- | --- | 7,500 pages |
* Denotes TWAIN compliant scanner.
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Get scanning tips, best practices, and exclusive offers on our recommended scanners.
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Learn More!Everything you need to move faster with confidence.
Built for busy tax seasons when quality, speed and flexibility matter most.
